1A Report on team agreements:

• Team Logo and Stationery
• Roles and Responsibilities
• Conflict Resolution Strategy
• Communication and Document Sharing Plan

1B Report on project agreement with client

• Draft Heads of Agreement (HoA) between team and client sent to team's supervisor for approval.
• Draft email letter explaining that HoA is for negotiated agreement is sent to team's supervisor for approval.
• On approval these are sent to the client.
• Records of correspondence between team and client regarding HoA are kept.
• Ultimately a copy of the signed HoA is uploaded to Moodle (this can be later than week 4 but by week 12).

1C Development activity logs

Over the term regular records are kept. They are maintained from Week 1. They are collated in a team shared drive. A link to a directory of the records is to be submitted.

• Meeting minutes
• Fortnightly status reports
• Individual time sheets collated
• Intellectual property register

• Requirements elicitation process and outcomes
• Requirements analysis and recommendations
• Initial technical specification

2B Pitch (aka proof of concept) live team presentation to client and document

• Team recommends a creative solution to project objectives in conceptual detail. This response to client’s brief includes appropriate, medium-specific textual descriptions, visualisations, diagrams etc.

2C Design Document and Project Plan

• Compile all 2A & 2B documentation into a Design Document incorporating any changes due to feedback
• Produce a medium-specific itemised list of all things required for the production phase in Part B of the unit
• Produce a comprehensive Work Breakdown Structure
• Produce a Gantt Chart (time line showing production and presentation milestones and component interdependencies for Part B of the unit)

2A Project definition presentation document

This presentation document must be self-explanatory and be of the highest professional standard. Your client should be able to confidently present it on your behalf to other stakeholders. Most often this will be during an executive or management committee meeting.

The presentation format can be pdf or PowerPoint slides or other format that does not require specialist software or plugins. There is no minimum word count but it should not exceed 3000 words excluding references and appendices. The file size should be less than 5Mb so that it can be emailed. There can be associated short videos or hi-res graphics or sound bites, but these should be available as on-line links.

With this presentation, you are confirming that you understand what the project involves and making initial recommendations. These are presented without putting a lot of work into visualizing, pending confirmation from the client that you are on the right track. If easy to organize it can be presented live and interactively to the client during a meeting organized well in advance. Note that there are no marks available for a live presentation of this assessment. However, there are for assessment 2B.

It is advisable to prepare and submit a draft for your supervisor to critique before the due date – which is the date by which it should have been delivered to the client.

Marking

Please also refer to detailed criteria available on Moodle web site. There are 60 points available which are scaled to provide up to 15 marks. This mark is awarded to all members of the team.

2B Pitch (aka proof of concept) live team presentation to client and document

This is the opportunity for the team as a collaborative unit to demonstrate its creative edge and for individual talents and initiatives to shine. The pitch is ideally presented live and interactively to the client with all members of the team taking part and speaking to their role. The supervisor is ideally present as an observer. There are criteria for professional presentation delivery of this assessment item.

The presentation document must be self-explanatory and be of the highest professional standard. Following your presentation of it your client should be able to confidently present it on your behalf to other stakeholders. Most often this will be during an executive or management committee meeting.

The presentation document format can be pdf or PowerPoint slides or other format that does not require specialist software or plugins. There is no minimum word count but it should not exceed 5000 words. The file size should be less than 5Mb so that it can be emailed. There can be associated short videos or hi-res graphics or sound bites, but these should be available as on-line links.

It is advisable to prepare and submit a draft for your supervisor to critique before the due date – which is also the date by which it should have been delivered to the client.

Marking

Please also refer to detailed criteria available on Moodle web site. There are 60 points available which are scaled to provide up to 15 marks. This mark is awarded to all members of the team.

2C Design Document and Project Plan

This assessment item will be the go-to-guide for production of the project in part B of this unit. It has two parts: Design Document and Production Plan. The Production Plan is by far the most important part because it will be totally new material. As many items as possible that can be foreseen as needed for completion of the project are itemized and broken down into tasks. Responsibilities for tasks are allocated to team members or other stakeholders and estimates of time required are entered on a timeline representation called a Gantt chart.

Sometimes the Design Document component is misunderstood as unnecessary duplication. However, it is simply a compilation of previously presented information (from assessment items 2A and 2B) with any changes resulting from feedback, or more recent progress incorporated. Indeed, in many cases, if the Executive Summary is well-written, the previous items can be simply inserted as appendices.

Ideally this document is presented live and interactively so that questions that remain from either the team or the client can be easily addressed. However, the criteria for team live presentation are only assessed once in a term. Therefore, a team can elect to have those criteria itemized at 2B-1 applied to either assessment 2B or 2C. Marking will be adjusted appropriately overall. [Hint: if the team did not achieve satisfactorily at 2B1 they could elect to be reassessed for 2B.] If the team and client agree to meet for an additional interactive session, where the presentation will not be assessed please do not forget the considerations from 2B-1 criteria.

The documentation must be self-explanatory and be of the highest professional standard. Following the submission of it to your client they should be able to confidently present it on your behalf to other stakeholders. Most often this will be during an executive or management committee meeting.

The presentation document format can be pdf or PowerPoint slides or other format that does not require specialist software or plugins. There is no minimum word count but it should not exceed 5000 words (including appendices). The file size should be less than 5Mb so that it can be emailed. There can be associated short videos or hi-res graphics or sound bites, but these should be available as on-line links.

It is advisable to prepare and submit a draft for your supervisor to critique before the due date – which is the date by which it should have been delivered to the client.

Marking

Please also refer to detailed criteria available on Moodle web site. There are 60 points available which are scaled to provide up to 15 marks. This mark is awarded to all members of the team.

3A Individual Report and Peer Review

This report is an opportunity for you to show how much you understand about the project that you are involved with. It should be written in your own words as much as possible. You may quote minimally from documents produced and submitted on behalf of the team. Any sources used should be referenced.

There is a peer review component. As well as providing a written appraisal of your own contributions and those of your peers, you are to include a completed copy of the marking matrix 3B provided via Moodle.

3B Peer Review

As part of their assessment item 3A submission (Individual Report and Peer Review) each student reviews the performance of the team as a whole and appraises the conduct of each person in the team.

In addition, each team member (including herself or himself) is awarded a numerical score out of 10 using a provided matrix for:

• Attendance at team meetings
• Quality of individual meeting participation
• Completion of assigned work within schedule
• Quality of assigned work
• Individual's overall contribution to team

The the average peer mark is confidentially applied for assessment item 3B.

3C Tutor's evaluation of individual contributions to Group Work and Project (applied)

Each individual's team supervisor or tutor similarly appraises the student's individual performance.   

3A Individual report and peer review

3B Peer review

• Attendance at team meetings (up to 10 points)
• Quality of individual meeting participation (up to 10 points)
• Completion of assigned work within schedule (up to 10 points)
• Quality of assigned work (up to 10 points)
• Individual's overall contribution to team ( up to 10 points)

Total points (out of 50). The total points awarded each team member by their peers is averaged and confidentially applied for assessment item 3B.

Points are scaled to achieve up to 7.5 marks

3C Tutor's evaluation of individual contributions to Group Work and Project (applied).

The criteria are the same as those applied by the peers with the addition of the following:

• Individual initiative (up to 10 points)
• Leadership and responsibility (up to 10 points)
• Professional development (up to 10 points)
• Effective collaboration (up to 10 points)
• Professional attitude (up to 10 points)

Note that in cases where ongoing poor performance in these areas has been noted, demerit points may also be applied.

100 points are available. These are scaled to achieve up to 10 marks.