Assessment Type

Written Assessment

Task Description

Word limit: 750 words (submitted as a MS Word document)

This Assessment requires you to reflect on the safety systems needs for a given organisation. You will appraise and discuss the nature and risks of an organisation in order to determine its risk profile and the resources necessary for delivering a safe outcome. This discussion is the basis for developing your safety management system in Assessment 2.

The selected organisation may be an actual organisation, but the identity may be withheld by using a fictional name.

Provide a response for each of the following issues.

1. Describe the organisation in terms of its internal context, management structure and some factors external to the organisation that would need consideration when developing its OHS Management System. This may be supported by a graphic presentation. (2%)

2. Explain how hazards and associated risks within the organisation can be identified for key current business activities (including higher risk activities), products and services). (2%)

3. Identify the key safety legislation relating to the business activities, and explain how such legislation is connected to the organisation's operations. (2%)

4. Summarise the benefits of a new AS/NZS ISO 45001:2018 compliant OHS Management System. (2%)

5. Explain how an OHS Management System can be integrated with other systems used within the organisation. (2%)

• Describes the organisation and its management structure, along with internal and external factors impacting on the design of its OHS Management System.

• Explains how hazards and associated risks associated with the organisation can be identified.

• Identifies key safety legislation relating to the business activities.

• Summarises the benefits of a new ISO45001 compliant OHSMS.

Word limit: 2500 words (submitted as a MS Word document). Appendices and tables not included in word count.

This assessment provides you with an opportunity to develop an OHS Safety Management System (OHSMS) manual for a small organisation. You will build on the discussion conducted for Assessment 1 using a selected organisation of your choice and your further research.

Note: The selected organisation may be an actual organisation, but the identity may be withheld by using a fictional name.

Prepare an AS/NZS ISO 45001:2018 compliant OHS Safety Management System (OHSMS) manual that describes the way the organisation will manage safety. Note the manual is an explanation of the safety system and how it will operate, but does not provide extensive details for everything that would be included in the system. The system outlined in the manual needs to be contextualised to the needs of the organisation used in Assessment Task 1. Use learnings from the material submitted in Assessment 1 discussion to ensure it addresses the key risks and activities identified for the organisation. Include the following items.

i) A minimum of 10 elements and their sub-elements (subheadings), representing the main framework of the OHS management system (based on principles prescribed in Annex A of AS/NZS ISO 45001:2018)

ii) An OHS Policy statement

iii) An appended risk register representing broad classifications of risk.

Ensure that the main body of the manual, while complete, complies with the prescribed word limit.

The suggested word length of the main body of the manual is 2500 words. Use additional relevant appendices and tables as required, as these are not included in the word count but should not add significantly to the word count).

Use the CQUniversity Harvard style guide for all referencing.

• Employ effective safety management principles across the whole spectrum of risks, including high consequence low probability situations.
• Analyse organisational performance against an established health and safety management system and safety plans.
• Evaluate the development, implementation and ongoing review of specific health and safety sub-systems that manage individual high-consequence hazards.
• Recognise and apply methods for ensuring that systems for managing health and safety are integrated effectively with all other critical systems and with relevant organisational operations, maintenance and production systems and documentation.

Task Description

Checking of the safety management system implementation is generally completed in two parts; monitoring of the organisation's activities and management review of the organisation's performance against safety objectives. This assessment has two parts and is based upon the organisation used for Assessments 1and 2.

Part A: Audit Plan (30 %)

This task provides you with an opportunity to determine the audit requirements for a specific element within the OHS management system by developing an audit plan. Note that the task is to develop a comprehensive plan to conduct the audit, but you are not required to conduct (carry out) the audit.

Based upon the OHS management system outlined in the manual submitted for Assessment 2, develop an audit plan for one element. As an example, the audit plan could focus on one of the following elements (i.e. ‘OHS risk management’, ‘Training’ or ‘Communication and Consultation’ or some other element).

Your audit plan should be self-explanatory with defined audit criteria that summarises the context and method by which the audit will be conducted. The key to this assignment is to first determine the scope and then catalogue the auditable criteria (i.e., from the OHS management system, and/or AS/NZS ISO 45001:2018 and/or a compliance requirement). The plan must be related to one element of the OHS management system in sufficient detail that an auditor using the plan will be able to conduct a comprehensive audit.

When developing your audit plan, ensure a logical evidence-based practice is provided for each criterion (auditable criteria, source reference for each criterion, auditor observation and verification, auditor findings and auditor grading for each finding). Auditor grading should use the format of Comment, Observation, Minor non-conformance and Major nonconformance.

There is no particular word limit for this assessment piece because the target is to be comprehensive in identifying the audit criteria and providing a comprehensive audit plan. A number of resources and exemplars are provided in Moodle for this task. A tabulated format (use A3 if necessary) of say 3 pages is suggested.

Part B: Management Review Report (20%)

This section will provide you with the opportunity to develop your Management Review skills. Based upon the development of the OHS management system manual in Assessment 2 and principles prescribed in section ‘9.3 Management review’ contained in AS/NZS ISO 45001:2018, write a report to management for their consideration.

This review should outline the process followed, from the reflections on Safety System Requirements (Assessment 1), the creation of an OHS management system manual (Assessment 2) and the proposed audit plan (Assessment 3, Part A).

Document the issues requiring attention and your recommendations for the relevant management review topics which may include:

• Documents and data on the status of the organisation.
• Key management review issues requiring attention.
• Intention to conduct an OHS systems audit.
• Key factors to be considered for sub-contractor management.
• Issues in organisational learning from failure.
• Key organisational change strategies.
• Your current AS/NZS ISO 45001:2018 rollout status within the business.
• A proposed improvement strategy for the business in the following year.

While there is no set length for this assignment piece, reports less than 1500 words or greater than 3000 words are unlikely to be successful. Use a formal report style and support your report with evidence-based practice.

Further details for both parts will be provided in Moodle during the term.

Part A: Audit Plan (30%)

The Audit Plan must address the following items.

• Self-explanatory – comprehensive audit plan with clear instructions regarding how the audit is to be conducted (10%)

• Audit criteria extracted from reputable evidence base. (5%)

• Catalogue of auditable criteria in sufficient detail that an auditor following the plan can perform a comprehensive audit. (10%)

• Logical evidence-based practice for each criterion (auditable criteria, source reference for each criterion, space for auditor observation, auditor findings and, auditor grading for each finding). (3%)

• Grading format of Comment, Observation, Minor non-conformance and Major non-conformance. (2%)

Part B: Management Review Report (20%)

Documents the issues and your recommendations for each of the relevant management review topics, including:

• Information on OHS performance and trends. (2%)

• Documents and data on the status of the organisation. (2%)

• Current AS/NZS ISO 45001:2018 rollout status within the business. (2%)

• Status of required actions/key management system issues requiring attention. (3%)

• Communication undertaken with relevant stakeholders. (2%)

• Adequacy of resources for implementing and maintaining the system. (2%)

• A proposed improvement strategy for the business in the following year. (2%)

• Formal report suitable for submission to a board of directors/management team. (3%)

• Report is supported with evidence-based practice. (2%)