Overview
This Contract and Procurement Management unit will equip you with the knowledge, skills, and techniques required for acquiring external products, results, and services to meet the needs of the company and to achieve the project goals. It also offers you the opportunity to identify, apply, and develop different negotiation strategies as well as assessing and responding to the potential risks encountered during the procurement. You will study contract types, procurement standards, legal and ethical aspects of commercial contracts as well as project tendering and awarding. On successful completion of this unit, you will have the capacity to apply the appropriate practices for managing contracts, conflicts, delays, claim, and disputes.
Details
Pre-requisites or Co-requisites
Co- requisites: PPMP20007
Important note: Students enrolled in a subsequent unit who failed their pre-requisite unit, should drop the subsequent unit before the census date or within 10 working days of Fail grade notification. Students who do not drop the unit in this timeframe cannot later drop the unit without academic and financial liability. See details in the Assessment Policy and Procedure (Higher Education Coursework).
Offerings For Term 1 - 2021
Attendance Requirements
All on-campus students are expected to attend scheduled classes – in some units, these classes are identified as a mandatory (pass/fail) component and attendance is compulsory. International students, on a student visa, must maintain a full time study load and meet both attendance and academic progress requirements in each study period (satisfactory attendance for International students is defined as maintaining at least an 80% attendance record).
Recommended Student Time Commitment
Each 6-credit Postgraduate unit at CQUniversity requires an overall time commitment of an average of 12.5 hours of study per week, making a total of 150 hours for the unit.
Class Timetable
Assessment Overview
Assessment Grading
This is a graded unit: your overall grade will be calculated from the marks or grades for each assessment task, based on the relative weightings shown in the table above. You must obtain an overall mark for the unit of at least 50%, or an overall grade of ‘pass’ in order to pass the unit. If any ‘pass/fail’ tasks are shown in the table above they must also be completed successfully (‘pass’ grade). You must also meet any minimum mark requirements specified for a particular assessment task, as detailed in the ‘assessment task’ section (note that in some instances, the minimum mark for a task may be greater than 50%). Consult the University’s Grades and Results Policy for more details of interim results and final grades.
All University policies are available on the CQUniversity Policy site.
You may wish to view these policies:
- Grades and Results Policy
- Assessment Policy and Procedure (Higher Education Coursework)
- Review of Grade Procedure
- Student Academic Integrity Policy and Procedure
- Monitoring Academic Progress (MAP) Policy and Procedure – Domestic Students
- Monitoring Academic Progress (MAP) Policy and Procedure – International Students
- Student Refund and Credit Balance Policy and Procedure
- Student Feedback – Compliments and Complaints Policy and Procedure
- Information and Communications Technology Acceptable Use Policy and Procedure
This list is not an exhaustive list of all University policies. The full list of University policies are available on the CQUniversity Policy site.
Feedback, Recommendations and Responses
Every unit is reviewed for enhancement each year. At the most recent review, the following staff and student feedback items were identified and recommendations were made.
Feedback from Moodle
We enjoyed examples of teachers own professional experiences and that helped us in understanding the topics discussed each week easily
Keep the real life examples as case studies and ensure connecting with real life
Feedback from Moodle
Keep the good practice. Kahoot was pretty good
Kahoot was a good engagement tool in online learning. Keep such engaging tools
Feedback from Moodle
The lecturer was always there to clarify questions in my assessment and I always received a reply within an hour
Maintain close liaison with the students
Feedback from Moodle
First assessment needs to be earlier
The announcement of first assessment starts in Week 2 now
Feedback from In Class
The E-reading list is very rich and has lots of easy access resources
Maintain the use of E-reading list and make it popular
- Demonstrate an integrative understanding of the key theories and concepts underpinning buyer-contractor relationships as well as the concepts of project contracts and procurement standards
- Analyse different commercial negotiation strategies and demonstrate an ability to creatively negotiate project plans, conflicts, delays, and incentives in commercial projects
- Employ risk management planning and identification and assess the risk encountered over the procurement process
- Negotiate and analyse the principles of tendering, pricing and awarding techniques and to utilise the negotiation approaches in commercial contracts
- Evaluate and develop clear legal, financial and technical components of project contracts
- Develop a project budget and an expenditure forecast as control mechanisms and link time, cost and resources to the project framework.
Alignment of Assessment Tasks to Learning Outcomes
| Assessment Tasks | Learning Outcomes | |||||
|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6 | |
| 1 - Online Quiz(zes) - 10% | ||||||
| 2 - Practical Assessment - 40% | ||||||
| 3 - Group Work - 50% | ||||||
Alignment of Graduate Attributes to Learning Outcomes
| Graduate Attributes | Learning Outcomes | |||||
|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6 | |
| 1 - Knowledge | ||||||
| 2 - Communication | ||||||
| 3 - Cognitive, technical and creative skills | ||||||
| 4 - Research | ||||||
| 5 - Self-management | ||||||
| 6 - Ethical and Professional Responsibility | ||||||
| 7 - Leadership | ||||||
| 8 - Aboriginal and Torres Strait Islander Cultures | ||||||
Alignment of Assessment Tasks to Graduate Attributes
| Assessment Tasks | Graduate Attributes | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
| 1 - Online Quiz(zes) - 10% | ||||||||
| 2 - Practical Assessment - 40% | ||||||||
| 3 - Group Work - 50% | ||||||||
Textbooks
There are no required textbooks.
Additional Textbook Information
- Project Procurement Management by Q W Fleming; 2008
- PMBOK Guide; 6th Edition; 2017
- Project Management: A Systems Approach to Planning, Scheduling, and Controlling by H Kerzner, 2017
- UN Procurement Practitioner's Handbook; 2017
- The Strategic Procurement Practice Guide by U Weigel & M Ruecker, 2017
- Building Procurement Methods, CRC Construction Innovation; 2008
- MacRoberts on Scottish Construction Contracts, 3rd Ed, 2015
- Design and managing supply chain: Concepts, Strategies and Case studies By: Levi et al 2008
- Collaborative Project Procurement Arrangements by D Walker & B Walker; 2015
IT Resources
- CQUniversity Student Email
- Internet
- Unit Website (Moodle)
- online database Emrald and Scince direct for journal articles
- CQUniversity Library Resources
- Students are requested to join the Project Management Institute (PMI) and be a member of the PMI to download the materials.
- E-reading List
All submissions for this unit must use the referencing style: American Psychological Association 7th Edition (APA 7th edition)
For further information, see the Assessment Tasks.
m.kanagarajoo@cqu.edu.au
z.abunada@cqu.edu.au
Module/Topic
Introduction to Procurement: Value For Money (VFM)
Chapter
Topics:
- Introduction to procurement
- VFM
- Procurement management plan
- Procurement strategies
Events and Submissions/Topic
Tutorial 1:
- Overview
- Introduction to PPMP20011
- Introduction to Procurement Plan
Module/Topic
Procurement Routes - I
Chapter
Topics:
- Introduction to procurement routes
- Selection criteria for procurement routes
- Traditional route (DBB)
- Design - Build (Integrated) route
- Management (Packaged) route
- Comparison of procurement routes
Events and Submissions/Topic
Tutorial 2:
- Q and A
- Illustrative materials and videos
- Release the Assessment 1: Part A Individual assessment (30%)
Module/Topic
Procurement Routes - II
Chapter
Topics:
- Collaborative procurement routes
- Multi Prime Contracting
- Design Sequencing
- Public-Private Partnerships
- Alliancing
- Joint Ventures
Events and Submissions/Topic
Tutorial 3:
- Q and A: Case Studies and Exercises
- Assign random grouping for the group assessment (2)
- Discuss the Assessment 1: Part A: (30%)
Module/Topic
Contracts and Contracting Principles
Chapter
- Introduction to contracts
- Contracting strategies
- Fixed price contracts
- Cost reimbursable contracts
- Change orders in contracts
- Client-contractor relationships
- Risks in contracting
Events and Submissions/Topic
Tutorial 4:
- Case Studies and Exercises
- Illustrative videos
- Finalise the grouping for the group Assessment
- Discuss the Assessment 2: Part B: (10%)
Module/Topic
Risks in Procurement
Chapter
Topics:
- Main risks in procurement
- Managing procurement risks
- Risk management plan
- Identifying procurement risks
- Assessing and analysing procurement risks
- Controlling and mitigating procurement risks
Events and Submissions/Topic
Tutorial 5:
- Case Studies and Exercises
- Illustrative videos
- Discuss Assessment 2 (Parts (i) and (ii) Group assessment Critical Analysis Report (50%)
Module/Topic
Mid Term Break
Chapter
Events and Submissions/Topic
Module/Topic
Change Orders, Claims, Disputes and Resolutions
Chapter
- Change orders (variations)
- Development of change orders
- Sources of claims
- Development of claims
- Minimising claims
- Causes of disputes
- Dispute resolution methods
Events and Submissions/Topic
Tutorial 6:
- Case Studies and Exercises
- Illustrative videos
- Assessment 1: Part A (Individual Written Report) (30%) Due: AEST: 11.55pm Friday 23rd April 2021
Module/Topic
Cost Estimation and Budgeting
Chapter
Topics:
- Project cost estimation
- Cost estimation methods
- Factors affecting the cost estimates
- Project budgeting
- Elements of project budget
- Developing and establishing project budget
- Evaluating project budget
Events and Submissions/Topic
Tutorial 7:
- Case Studies and Exercises
- Illustrative videos
Module/Topic
Negotiations in Procurement
Chapter
Topics:
- Introduction and principles of negotiation
- Process and structure of negotiation
- Effective negotiation (BATNA and ZOPA)
- Negotiation strategies
- Conflict resolution through negotiation
- Negotiating with powerful suppliers
Events and Submissions/Topic
Tutorial 8:
- Case Studies and Exercises
- Assessment 1: Part B (Individual Peer Assessment Report) (10%) Due: AEST: 11.55pm Tuesday 4th May 2021
Module/Topic
Tendering, Bidding and Contract Awarding
Chapter
Topics:
- Introduction to tendering
- Tendering and bidding process
- Invitation for tenders
- Submission and opening of bids
- Technical and financial evaluation of bids
- Assessment of best combined offer
- Contract awarding
Events and Submissions/Topic
Tutorial 9
- Case Studies and Exercises
- Monitoring the progress for the final assessment.
- All groups to provide a briefing about their progress.
Module/Topic
Outsourcing
Chapter
Topics:
- Introduction to outsourcing
- Benefits of outsourcing
- Problems with outsourcing
- Types of outsourcing
- Supply matrix and strategies
- Risks in outsourcing
- Ethics in outsourcing
Events and Submissions/Topic
Tutorial 10
- Case Studies and Exercises
- Monitoring the final assessment (Progress report)
Module/Topic
Ethics in Procurement
Chapter
- Ethics in procurement
- Ethical principles in procurement
- Types of unethical behaviours
- Ethical issues during procurement stages
- Ethical issues in contract management
- Spiral of ethical risks
- Detection and prevention of unethical practices
Events and Submissions/Topic
Tutorial 11
- Case Studies and Exercises
Module/Topic
Emerging Trends in Procurement: Sustainable Procurement
Chapter
- Introduction to sustainable procurement
- Principles of procuring sustainability
- Concepts in sustainable development
- Benefits of sustainable procurement
- Policy context of Australian Government
Events and Submissions/Topic
Tutorial 12
- Assessment 2: Parts (i) and (ii) (Critical Analysis Report (50% - comprised of 35% written report and 15% oral group presentation): AEST: 11.55pm Monday 31st May, 2021
- Please note: You must also submit your pre-recorded MP4 video presentation and PowerPoint (PPT) slides (if class are done on online mode) else you will do face-to-face presentation.
Assessment 2: Critical Analysis Report + Presentation (Group Work) Due: Week 12 Monday (31 May 2021) 11:55 pm AEST
Module/Topic
Chapter
Events and Submissions/Topic
Module/Topic
Final Exam
Chapter
Events and Submissions/Topic
- Assessment 3: Online Quiz (10%) opens AEST 12.01am Monday 14th June, 2021 and closes 11.55pm Tuesday 15th June, 2021
Assessment 3: Online Quiz Due: Exam Week Tuesday (15 June 2021) 11:55 pm AEST
Welcome to Contract and Procurement Management (PPMP20011) Unit
VERY IMPORTANT NOTE
Before the term starts,
- Please read the unit profile which provides an overview of this unit such as weekly topics, readings, assessments and learning outcomes.
- Please pay attention to news forum, important announcements and other unit's related information which will be posted here or sent via email.
Assignment deadlines
- Please be aware that all assignment submissions must be done by the due date/time. If you wish to seek an extension it must be submitted using the Assessment Extension Request process available from the "Support" section of this Moodle site. Unless you have been granted an extension, any assignment submitted after the due date/time will incur late penalties as per the university policies. I hope that you all have a very successful and enjoyable term.
- Students are expected to be responsible in creating their own groups
Online Students:
- If you are an online (off-campus) student and would like to attend an optional face-to-face session, please make sure you communicate early with the UC, so that arrangements can be put in place for you and other similar students
I hope that you all have a very successful and enjoyable term.
Dr. Muralitheran V Kanagarajoo
Unit Coordinator
Email: m.kanagarajoo@cqu.edu.au
1 Online Quiz(zes)
Assessment 3: Online Quiz
This assessment item involves an online quiz. The primary purpose of this assessment item is to help you identify the risks and commercial negotiation strategies associated with contract and procurement management.
The secondary purpose of this assessment is to give you the opportunity to enhance your analysis and critical thinking skills.
- The quiz will consist of a series of various questions
- The quiz will cover the content for all lectures, tutorials & readings
- The quiz will start / close on Monday 14th June / Tuesday 15th June 2021 (/Exam Week)
- The quiz will be open for 48 hours
- The quiz duration is 30 minutes
1
Other
Exam Week Tuesday (15 June 2021) 11:55 pm AEST
The quiz must be completed within its allocated time frame.
This assignment will be marked by the Moodle computer program upon submission.
- There will be randomly selected questions from a pool of questions from the related topics.
- You can attempt the quiz at any location provided you have access to Moodle and a good internet connection.
- You have only ONE attempt
- You will have thirty (30) minutes to complete the quiz
- Analyse different commercial negotiation strategies and demonstrate an ability to creatively negotiate project plans, conflicts, delays, and incentives in commercial projects
- Employ risk management planning and identification and assess the risk encountered over the procurement process
- Negotiate and analyse the principles of tendering, pricing and awarding techniques and to utilise the negotiation approaches in commercial contracts
- Knowledge
- Cognitive, technical and creative skills
- Self-management
- Ethical and Professional Responsibility
2 Practical Assessment
Assessment 1: Practical Assessment (Individual) (40%)
This is an individual assignment comprising two parts (Part A and Part B):
Part A: You are requested to submit an individual report responding to the specific tasks (30%); and
Part B: Represents a “peer assessment” report evaluating your colleagues (10%). This mark will be granted based on the quality of your evaluation.
The assessment contains a case study from a real-world context for a multi-component project along with the description and scope of the work involved. The case study will be provided on the unit Moodle website.
Part A: You are required to submit a written report (30%) (Due: 11:55pm Friday 23 April 2021) and consider the following:
- Critically analyse and advise on the most suitable procurement route for the case study (sub-projects)
- You will be given the characteristics of the client, constraints, conditions, and available resources for each sub-project
- Justify the chosen procurement route and explain why it is suitable to make the project successful
- Advise on the best suitable contractual agreements for parties involved to compliment the procurement option
- If you were to propose a contract type, discuss the associated risks and the key components which must be covered in the selected contract
- As a procurement officer, you need to highlight your main concessions to perform the procurement process of the assigned resources
- Your report should include a thorough analysis along with supporting evidence and discussion
- Clarity of expression, language, format, presentation, in-text citations, and references
Part B: The peer assessment aims to enhance your understanding and allows you to learn from this assessment by exchanging knowledge with your peers (10%) (Due: 11:55pm Tuesday 4 May, 2021) and consider the following:
- You are required to assess one submission by your peers which will be randomly and anonymously assigned to you
- You will be asked to submit your evaluation report along with the constructive feedback and comments
- Failing to submit the evaluation report leads to zero grade for this part
- You will conduct the assessment based on the assessment criteria and a marking tool will be provided
- Your evaluation will be checked, moderated, and monitored to ensure the quality of the feedback and the peer assessment.
Assessment 1: Part A (Individual Written Report) (30%) Due: AEST: 11.59pm Friday 23rd April 2021 and Part B (Individual Peer Assessment Report) (10%) Due: AEST: 11.59pm Tuesday 4th May 2021
Week 10 Friday (21 May 2021)
Assessment 1: Practical Assessment (Individual): Part A and Part B (40%)
Your assessment will be evaluated on the extent and quality to which it meets each of the following criteria.
- Clear understanding of the case study based on a thorough review of the case
- An explanation of the various procurement routes, selection the most suitable route depending on the provided constraints
- Select the best contract that suits the case study and provide a coherent discussion on why this was the most suitable one
- A discussion of the possible legal and technical requirements
- Provide constructive and appropriate feedback to your peers. The quality of your evaluation will be viewed and compared with other reviewers
- You need to provide relevant, reasonable, and ad hoc comments showing a good level of understanding of the unit material
- Clarity of expression, language, format, presentation, in-text citations and references
- Demonstrate an integrative understanding of the key theories and concepts underpinning buyer-contractor relationships as well as the concepts of project contracts and procurement standards
- Analyse different commercial negotiation strategies and demonstrate an ability to creatively negotiate project plans, conflicts, delays, and incentives in commercial projects
- Evaluate and develop clear legal, financial and technical components of project contracts
- Develop a project budget and an expenditure forecast as control mechanisms and link time, cost and resources to the project framework.
- Knowledge
- Communication
- Cognitive, technical and creative skills
- Research
3 Group Work
Assessment 3: Part (i) Critical Analysis Report and Part (ii) Oral presentation (50%)
This is a group assignment (maximum of 3 students in a group). Groups can be randomly formed by the UC and its part of this assessment to work in a new team and show good communication skills. The group needs to investigate a case study and apply the knowledge gained throughout the term.
- Part (i) Critical Analysis Report - Group submission (ONLY one member submits report) (35%)
- Part (ii) Oral Group Presentation (ONLY one member submits pptx) (15%)
- Groups are formed early in the term. All groups to be finalised by week 3 (random allocation)
- The group needs to investigate a case study and apply the knowledge gained throughout the term
- Groups may have various case studies with various constraints and requirements. The case studies will be randomly assigned to the groups if this is needed
- Students discuss their progress every couple of weeks with their tutor.
- Preliminary submission and progress reports to be discussed with the lecturer
- Group Presentation to be held after the submission. Pre-recorded presentation followed by Q/A meetings. (This will be confirmed closer to the date depending if teaching will be done face-to-face or online mode)
Week 12 Monday (31 May 2021) 11:55 pm AEST
Assignment marks will be released on the day of confirmation of grades.
Assessment 3: Part (i) Critical Analysis Report and Part (ii) Individual presentation (Total: 50%)
Overview: The assessment has two parts: Part (i) and Part (ii):
Part (i): Written report (35%)
- The report should be of 4000 words +- 5% (excluding references). Note: Reports exceeding the maximum word limit by more than 5% will be deducted marks.
Part (ii): Oral presentation (15%)
- The presentation should follow a similar structure as per your written report
- Presentations will be pre-recorded and submitted (if online teaching mode), else face-to-face presentation is expected . This may be followed by a separate Q/A session
- A 15 minutes presentation to be recorded and uploaded to Moodle (if online teaching mode), else face-to-face presentation is expected. This is a group presentation but each student will be graded separately
- Marks will be deducted if students exceed the maximum 15-minute time limit
- Each student may be called separately for a Q/A session
- Presentations will be graded based on individual performance. Therefore, marks allocated will likely vary within the group members
The report will be assessed based on the quality of the work presented, the details, and the coherent analysis with the proper justifications of the proposed procurement routes, contract types, and the associated risks. Your submission should extend beyond the unit materials and you are requested to use available online resources and any additional relevant information. The report will be assessed according to the following criteria.
Part (i): Written report (35%)
- Understanding and analysis of the case study and applying the concepts of contract and procurement strategies
- Critical analysis and evaluation of the procurement routes which includes a detailed description of why the specific route was selected in each case
- Critical analysis and evaluation of the contract types which includes a detailed description of why the specific contract was selected in each case
- Identification, analysis, and assessment of the risks associated in each approach
- Mapping the factors and characteristics of each sub-project with the factors to be considered for the best procurement strategy
- Developing an appropriate budget for the assigned tasks and required resources
- Negotiate and analyse the principles of tendering, the pricing and utilise the negotiation approaches in commercial contracts
- Understanding of the application of ethics in procurement relevant to the case study
- Clarity of expression, language, format, presentation, in-text citations and references
Part (ii): Oral presentation (15%)
- Understanding and relevance of the content
- Clarity of expression, language, and format
- Presentation style
- Response to questions during Q & A
- Demonstrate an integrative understanding of the key theories and concepts underpinning buyer-contractor relationships as well as the concepts of project contracts and procurement standards
- Employ risk management planning and identification and assess the risk encountered over the procurement process
- Negotiate and analyse the principles of tendering, pricing and awarding techniques and to utilise the negotiation approaches in commercial contracts
- Evaluate and develop clear legal, financial and technical components of project contracts
- Develop a project budget and an expenditure forecast as control mechanisms and link time, cost and resources to the project framework.
- Knowledge
- Cognitive, technical and creative skills
- Self-management
- Ethical and Professional Responsibility
- Leadership
As a CQUniversity student you are expected to act honestly in all aspects of your academic work.
Any assessable work undertaken or submitted for review or assessment must be your own work. Assessable work is any type of work you do to meet the assessment requirements in the unit, including draft work submitted for review and feedback and final work to be assessed.
When you use the ideas, words or data of others in your assessment, you must thoroughly and clearly acknowledge the source of this information by using the correct referencing style for your unit. Using others’ work without proper acknowledgement may be considered a form of intellectual dishonesty.
Participating honestly, respectfully, responsibly, and fairly in your university study ensures the CQUniversity qualification you earn will be valued as a true indication of your individual academic achievement and will continue to receive the respect and recognition it deserves.
As a student, you are responsible for reading and following CQUniversity’s policies, including the Student Academic Integrity Policy and Procedure. This policy sets out CQUniversity’s expectations of you to act with integrity, examples of academic integrity breaches to avoid, the processes used to address alleged breaches of academic integrity, and potential penalties.
What is a breach of academic integrity?
A breach of academic integrity includes but is not limited to plagiarism, self-plagiarism, collusion, cheating, contract cheating, and academic misconduct. The Student Academic Integrity Policy and Procedure defines what these terms mean and gives examples.
Why is academic integrity important?
A breach of academic integrity may result in one or more penalties, including suspension or even expulsion from the University. It can also have negative implications for student visas and future enrolment at CQUniversity or elsewhere. Students who engage in contract cheating also risk being blackmailed by contract cheating services.
Where can I get assistance?
For academic advice and guidance, the Academic Learning Centre (ALC) can support you in becoming confident in completing assessments with integrity and of high standard.
What can you do to act with integrity?
