Academic Information Management System (AIMS)
The AIMS system was built as a 2016 initiative that was born out of the need to replace an outdated, clumsy and functionally broken Governance system. CQUni needed a more sustainable and flexible system to meet the rapidly changing needs of the organisation. With this in mind the AIMS project was established. Over time AIMS has been refined constantly in an agile manner, maturing into an application that has now vastly exceeded its original purpose, incorporating many new features.
AIMS was built with the following principles in mind:
- Collaboration with our colleagues
- Rapid response to the changing needs of the organisation
- Empathise with academics - increasing productivity and reducing frustration
- Ensure that the user experience remains amongst the highest of priorities
- Build and support a sustainable working system
- Consolidating and merging technical architecture and reducing legacy systems
Tasks and Responsibilities
Workflow tasks and requests from AIMS and other systems
Calendars and Timelines
Important university dates, deadlines and classes
Staff Profiles
Staff written profiles for academic, vocational and professional staff
Research Supervision
Ability to nominate to be a Research Supervisor in nominated fields of expertise
Higher Education
From concept to delivery, AIMS handles the entire workflow and approval process for courses
Unit Curriculum
Unit curriculum and learning outcomes are approved via Unit based workflows in AIMS
VET Governance
All Vocational Courses are approved through the AIMS Workflow Governance system
Flexible Structures
Courses can have majors/minors, cores/electives, or packs of pre-defined units
Short Courses
Short Courses can quickly be defined and integrated into an LMS with a shortened approval workflow
Digital Badging
Micro-credentials and Digital Badges are linked to Courses and Units and integrated into Moodle and Acclaim
Committees and Roles
Committees and roles are allocated to courses and units, being dynamically configured by business administrators
New Proposals, Updates and Terminations
All aspects of the lifecycle of a course or unit is done via AIMS
Flexible Scheduling options
For any course type, scheduling can be per term, month, annual, bi-annual or multiple combinations as needed
Staff Allocation
Unit Administrative and Teaching staff allocated (after scheduling) by Head of Courses or Qualification Coordinators
Integrated
APIs are fully Integrated with Student Information, Admission, and Learning Management Systems
Unit Profiles
Unit Coordinator prepared information for students to successfully complete units
Textbooks
Unit coordinators designate required or optional textbooks as needed per unit
Software
Required software - for individual students and early IT advice to set up computer labs
Examinations
Exams securely setup and prepared for the end of term examination period
LMS Features
Ability to set extra features for individual units to automatically integrate within a Moodle Unit
Inherent Requirements
Information detailing requirements for students before the commencement of a course
Five Year Course Reviews
Annual Course Reviews
Annual Unit Reviews
Course Accreditation Register
End of Term Unit Reports
Student Details
A simple intuitive view of a student's demographic and enrolment history
Course Admissions
Lists of all students admitted into any course, from Higher Education to VET Short Courses
Unit Enrolments
Lists of all students enrolled in a unit for any teaching period
Email Communications
Ability for academics to quickly send out emails to groups of students
Student ID Card Approvals
Identification card approval from Student Support staff - after online student request
Class Data Collector
Activity and Class generator for integration with Timetabling
VET Activity Collector
Capture activity requirements for VET Courses and Units
Staff Class Times
Staff view of their lectures, tutorials and other classes
Exam Attendance
Reports of Examination attendance by students
Marketing Website
Integrated with Marketing focused websites, custom copy and campaigns
Course Handbook
Integrated with Student Handbook - detailing course structures and availabilities
Student Portal
APIs with course and unit resources for consumption in the Student Portal
Student Classes
Class timetables based on scheduled rooms and times integrated from Timetabling
